Xero IntegrationNow with ABN
VerifyeveryNZBNonXero.
Vanillah verifies every contact and company against the New Zealand Business Number registry, and now the Australian Business Register, then keeps your data accurate, compliant, and audit-ready. Automatically.
NZBNs and ABNs verified, and counting
Why this matters
Bad NZBN data is quietly
costing you money.
Inaccurate NZBN and GST data in your CRM creates compliance risk, wasted time, and real financial cost. Here is what we fix.
Missing or wrong NZBNs in Xero
Contacts and companies added without NZBNs, or with typos and outdated registrations sitting in your CRM.
Automatic NZBN lookup and verification
Vanillah searches the NZBN registry by contact or company name, matches the correct NZBN, and writes it straight to your Xero properties.
GST charged by non-registered suppliers
Paying GST on invoices from suppliers who are not GST registered, money you cannot claim back.
GST registration checking
Every contact's GST status is verified against the official register. Mismatches are flagged immediately.
Hours of manual NZBN checking
Looking up NZBNs one at a time on the NZBN registry website, then copy-pasting into Xero contact records.
Bulk verification in minutes
Audit your entire Xero database in minutes. What used to take days now runs automatically in the background.
Slow, manual B2B onboarding and TPAR prep
Onboarding new business clients and assembling your Taxable Payments Annual Report means chasing and checking contractor NZBNs by hand, every time.
Automate B2B onboarding & TPAR reporting
Verify NZBNs automatically the moment a contact or company is created, so client onboarding and your TPAR contractor data are accurate and ready before you need them.
NZBN status changes you never hear about
A supplier's NZBN gets cancelled or their entity changes and nobody tells you, so you find out at audit time or when a deal falls through.
Always-current data with change alerts
Automatic 30-day re-verification catches cancelled NZBNs immediately, not at audit time, and alerts you the moment a contact's NZBN or business status changes in the register.
The process
From connection to compliance
in four steps.
No manual data entry, no spreadsheets, no government-website tab juggling.
Connect your Xero account
One-click OAuth connection. Vanillah securely reads your contacts and companies. No passwords stored, no manual exports.
NZBN Lookup from Xero
Pull NZBN and business data straight from your Xero records. Vanillah reads each contact and company and looks it up against the New Zealand Business Number registry automatically, so the verified NZBN, entity name, active status, and GST registration flow back into Xero with no manual searches or exports.
Bulk NZBN review and sync to Xero
See a clear report: verified records, flagged issues, missing NZBNs, GST mismatches. Choose to sync verified data back to Xero properties, or review only.
Stay current automatically
Vanillah re-verifies your records every 30 days. If an NZBN is cancelled or a GST status changes, you are notified immediately.
Existing database
Audit the data
you already have.
Point Vanillah at your existing Xero database and we sweep every company and contact in one pass. In minutes you get a clear picture of what is verified, what is missing an NZBN, where GST status does not match, and which registrations have lapsed.
- One-pass sweep of your entire CRM, no record-by-record checking
- Every gap surfaced: missing NZBNs, GST mismatches, cancelled entities
- Fix in bulk, then let monthly re-verification keep it clean
Records swept
2,493
of 2,493
2,493
Companies tracked
1,842
Verified
532
Need review
2
Across AU + NZ
Company dashboard
Every company,
one source of truth.
Beyond the Xero CRM card, Vanillah gives you a dedicated dashboard for the whole book. See verification status across every company you work with, AU and NZ side by side, filter to exactly what needs attention, and act in bulk.
- Live status for every company: verified, needs review, or cancelled
- AU and NZ entities together, NZBN and ABN in one view
- Filter, search, and sort to the records that need a human
- Drill into any company for its full verification history
Spend insight
See what you spend,
per account.
A clean monthly view of spend by supplier, straight from your Xero ledger, with the inconsistencies surfaced: GST charged by suppliers who are not registered, cancelled NZBNs you are still paying, and figures that do not line up with the register.
- Monthly spend rolled up by account, no spreadsheet export
- Inconsistencies flagged inline against the official register
- See exactly how much spend is sitting behind each risk
Customer stories
Hear it from our customers.
Supavest
Michael B, Director of Sales, on automating onboarding and ABN verification with Vanillah.
“We've been using the ABN Lookup tool in streamlining our operations. As a B2B organisation, ensuring that we work with valid ABN holders is a critical part of our onboarding process and marketing efforts. For businesses like ours, where accuracy and speed are essential, the ABN Lookup tool is truly indispensable.”
Abdul O
Director of Marketing
“We've been using the ABN App from Vanillah. It works brilliantly and I can definitely recommend it. Installation is easy and it is fully compatible with HubSpot. It's a fantastic system. Contact Vanillah, it will solve your problem.”
Aneline M
CRM Specialist
“It's been phenomenal working with Richard and the team at Vanillah. Their experience, expertise, and speed to market with this stuff is incredible. We've had a great time working with them, it's easy to communicate with them and an awesome experience.”
Michael B
Director of Sales, Supavest
“They took time to understand our very technical product, bringing in real developers with technical experience speaking directly with our integrators. Our new automated sign-up process now receives most of our sales directly via the website.”
Greg W
GM, Doshii
“Our online image has never looked better. With our new website, photography, and updated branding materials, we're proud to share our information with potential customers and look forward to growing our business.”
Filip P
MD, MasterForm Systems
“We went from receiving no enquiries online to 10+ a month, and we had 3 times as many bookings this year. It's been a fantastic experience partnering with Vanillah, and we hope to work together long into the future.”
Trish S
Business Owner
“Rich and the team were brilliant to work with. They made the whole process so easy throughout our project. I'm so happy with how our website looks, and more importantly our booking system.”
Luke J
Business Owner
New
Now verifying
ABN, across Australia.
The same engine that checks New Zealand NZBNs now verifies Australian Australian Business Numbers against the official Australian Business Register. AU and NZ entities live together in Xero and on your dashboard, no second tool, no second login.
Birchwood Pty Ltd
VerifiedABN
12 345 678 901
Status
Registered
GST
Registered
Region
Melbourne
Capabilities
Everything to keep your CRM
verified and clean.
Hover or click any capability to expand it.
Verify every supplier's business number against the official register, New Zealand and Australian, without leaving Xero.
Tax & audit readiness
Built for tax season
and GST audits.
When the IRD asks how you verified a supplier, you will have the answer ready. Vanillah creates the evidence trail your accountant and auditor actually need.
Official register verification certificates
Timestamped proof that each record's NZBN or ABN was verified, showing entity name, registration status, and GST registration at the time of verification.
Full audit trail
Every verification, update, and status change is logged with date, time, and result. A complete history of due diligence for every company in Xero.
GST eligibility report
Export which contacts are GST registered and which are not, with verification dates. Evidence that you checked before claiming input tax credits.
Ongoing compliance timeline
Monthly re-verification records create a continuous compliance timeline. Demonstrate to auditors that you monitored throughout the year.
CSV export
Export the full verification dataset, every NZBN, ABN, GST status and timestamp, as a CSV for your records or to hand straight to your accountant.
GST audit protection
The IRD can deny input tax credits if you cannot prove you verified a supplier's NZBN and GST status before paying. Vanillah's timestamped records are that proof.
TPAR ready
Pull a verified contractor list for your Taxable Payments Annual Report. Every supplier NZBN checked and timestamped, ready for TPAR lodgement at EOFY.
Trusted and secure.
Direct register integration
Data sourced from the official New Zealand Business Number registry and the Australian Business Register.
Secure Xero connection
OAuth 2.0 authentication. We never see your Xero password.
Always current
Automatic 30-day re-verification keeps your CRM data fresh.
Common questions.
For easily identifiable ABNs & NZBNs it's near instant, for manual selection, we streamline the process so you can manually verify 10 businesses in a minute.So depending on your database size and data integrity, you could have a fullly audited database in under 10 minutes.
Join the Xero NZBN Verifier waitlist
The Xero NZBN Verifier for Xero is in beta. Leave your details and we'll let you know the moment it's ready to install.