Xero Integration
Automated Business Verification
Vanillah connects to your Xero account, verifies every contact's ABN or NZBN against the official register, and keeps your data accurate, compliant, and up to date — automatically.
Built for accountants, bookkeepers & business owners across AU & NZ
Why This Matters
Inaccurate ABN/NZBN and GST data creates compliance risk, wasted time, and real financial cost.
Missing or Wrong ABN/NZBNs
Contacts added without business numbers, or with typos and outdated registrations.
Automatic ABN/NZBN Lookup
Vanillah searches the ABR and NZBN Registry by name, matches the correct number, and writes it to Xero.
GST Charged by Non-Registered Suppliers
Paying GST on invoices from suppliers who aren't registered — money you can't claim back.
GST Registration Checking
Every contact's GST status is verified against the official register. Mismatches are flagged immediately.
Hours of Manual Checking
Looking up ABN/NZBNs one at a time on government websites, then copy-pasting into Xero.
Bulk Verification in Minutes
Process 1,000+ contacts in under an hour. What used to take days now runs automatically.
Tax Authority Penalties
The ATO and IRD require you to verify business numbers. Failure to withhold from unregistered suppliers = penalties.
Always-Current Business Data
Automatic 30-day re-verification. Cancelled ABN/NZBNs are caught immediately, not at audit time.
Customers Go Dark on Debts
A customer's business gets cancelled or deregisters — you only find out when invoices stop getting paid.
Customer Monitoring & Alerts
Get notified the moment a customer's ABN/NZBN is cancelled or their GST status changes.
The Process
How It Works
From connection to compliance in four steps. No manual data entry, no spreadsheets, no government website tab juggling.
Connect Your Xero Account
One-click OAuth connection. Vanillah securely reads your contact list — no passwords stored, no manual exports.
We Verify Against the Official Register
Every contact is searched against the ABR (Australia) or NZBN Registry (New Zealand). Business number, entity name, active status, and GST registration — all checked automatically.
Review Results & Apply
You see a clear report: verified contacts, flagged issues, missing ABN/NZBNs, GST mismatches. Choose to apply changes to Xero or review only.
Stay Current Automatically
Vanillah re-verifies your contacts every 30 days. If a business number is cancelled or GST status changes, you're notified immediately.
Capabilities
What You Get
Everything you need to keep your Xero contacts verified, compliant, and accurate — across Australia and New Zealand.
ABN/NZBN & ACN Verification
Search by contact name or number against the ABR (AU) or NZBN Registry (NZ). Matches business number, ACN, and entity name.
GST Status Checking
Instantly see if a supplier is GST registered in AU or NZ. Flag contacts charging GST when they shouldn't be.
Automatic Xero Updates
Verified business numbers are written directly to your Xero contacts. No copy-paste, no CSV imports.
OCR Invoice Extraction
Upload invoices and Vanillah reads ABN/NZBNs from the document using OCR, then cross-verifies against the official register.
Cross-Verify Invoices
Compare business numbers on invoices to what's in Xero and the register. Catch mismatches and potential fraud before you pay.
Smart Business Number Discovery
Can't find an ABN or NZBN? Vanillah searches supplier websites to locate business number details automatically.
Monthly Re-verification
Set and forget. Contacts are re-verified every 30 days. Cancelled registrations and status changes trigger alerts.
Change Notifications
Get notified when a supplier's business number status changes — cancellation, GST deregistration, or entity name update.
Audit-Ready Exports
Export full verification reports with timestamps, register confirmation, and GST status — ready to hand to your auditor or tax authority.
Tax & Audit Readiness
Built for Tax Season & GST Audits
When the ATO or IRD asks “how did you verify this supplier?” — you'll have the answer ready. Vanillah creates the evidence trail your accountant and auditor actually need.
Official Register Verification Certificates
Timestamped proof that each supplier's ABN or NZBN was verified against the official register — showing entity name, registration status, and GST registration at the time of verification.
Full Contact Audit Trail
Every verification, update, and status change is logged with date, time, and result. Shows a complete history of due diligence for every contact in your Xero file.
GST Eligibility Report
Export a report showing which suppliers are GST registered and which are not — with the dates you verified. Evidence that you checked before claiming input tax credits.
Ongoing Compliance Timeline
Monthly re-verification records create a continuous compliance timeline. Demonstrate to auditors that you didn't just check once — you monitored throughout the year.
Export Formats
GST Audit Protection
Tax authorities can deny input tax credits if you can't prove you verified a supplier's business number and GST status before paying. Vanillah's timestamped records provide that proof automatically.
Tax Time Ready
Hand your accountant a single export at EOFY — every supplier verified, every GST claim backed with evidence. No more last-minute scrambles looking up business numbers before the deadline.
Why Verification Matters
Pricing
Choose Your Plan
Start protecting your business today. Early access pricing — 60% off for the first 10 sign-ups.
Claim 60% off + unlimited first audit. Only for the next 10 sign-ups.
Best for occasional checking
ABN Name & Number Search
- ABN & ACN verification
- GST status checking
- Automatic Xero updates
- Contact history notes
Bonuses Included:
- Unlimited first audit
- Supplier checklist
- Monthly re-verification
- Change notifications
Best for fully automated due diligence & fraud safety
You save $59/mo · $708/yrFull OCR Invoice Reading & ABN Verification
- Everything in Essentials
- OCR invoice ABN extraction
- Cross-verify invoices against ABN
- Flag ABN & GST mismatches
- Smart ABN Discovery via website
- Priority support
All Bonuses PLUS:
- Smart ABN Discovery (website scanning)
- Dedicated onboarding session
Cancel anytime · No lock-in contract
Early Access Bonuses (Worth $297)
Unlimited First Audit — FREE
Run your full contact list at no extra cost
Supplier Due Diligence Checklist — FREE
A comprehensive checklist covering ABN verification, GST status, insurance, and red flags to watch for when onboarding new suppliers
Automatic Monthly Re-Verification — FREE
Every contact re-checked every 30 days — zero manual work
ABN Change Notifications — FREE
Get instant alerts when supplier details change or mismatch what you have stored in Xero
Smart ABN Discovery — FREE
Can't find an ABN on the invoice? We automatically scan your supplier's website to find and verify their ABN for you.
Satisfaction Guarantee
If you're not completely satisfied within 30 days, we'll work with you to make it right and ensure you're getting the data you need.
Trusted & Secure
Direct ABR Integration
Data sourced from the official Australian Business Register
Secure Xero Connection
OAuth 2.0 authentication — we never see your Xero password
Always Current
Automatic 30-day re-verification keeps your supplier data fresh
Common Questions
Ready to Protect Your Business?
Join Australian businesses already verifying smarter.
Stop getting caught for fraud & chasing bad ABNs — start every transaction with confidence.
Claim Your Early Access SpotCancel anytime · Start Full Audit Now