Simply Satisfying Software
Custom AI, software, and CRM integrations for Australian B2B services.
CRE finance specialty. Deployed in 4-6 weeks, on your compute.
What we build
What we do
Products and services,
end to end.
From private AI to the apps inside your CRM - four ways we help AU and NZ teams ship.
Flagship
CRE Agentic OS LLM Platform
Private, on-prem AI for the document-heavy work. 4 engines (Document Processing, Analysis, Creation, RAG) and 7 named agents. MCP server inside your perimeter. Phase 1 KYC built-in.
Credit Memo
Drafting IC paper for Birchwood
Lease Abstractor
Parsed 14 leases from rent roll
KYC Check
Verified directors for Quartz
Term Sheet
Generated facility doc
How the platform works
From document pile to decided.
HubSpot Marketplace
ABN Verifier + NZBN Verifier
Two listings, shared backend. Lookup and verification inside HubSpot CRM, across AU and NZ. Live on the marketplace with 4 paying clients. Monthly auto-refresh, dynamic CRM card, free tier of 1,000 lookups.
Birchwood Pty Ltd
ActiveABN
12 345 678 901
Status
Registered
GST date
2019-07-01
State
NSW
Last verified
Today, 09:42 AEDT
Custom builds
When the marketplace doesn't have it
Software consulting for the work that doesn't fit a packaged app. We scope, build, and deploy in weeks, not quarters. AU-grounded engineering paired with founder-led delivery.
Engagement timeline
Discover
Sit with the work for a day
Build
Weekly progress, not quarterly slides
Deploy
Single-tenant on your compute
Refine
Managed-service tier
How we work
Four weeks of build.
Lifetime of quiet.
Software done well disappears into the work. Here's how we get there. Each step has a clear definition of done.
Discover
We sit with the work for a day. Documents, systems, bottlenecks. No standardised audit deck.
Build
4-6 week sprints. Weekly progress, not quarterly slides. We stop when the work is done.
Deploy
Single-tenant on your compute. Audit trail from day one. No multi-tenant cloud conversation.
Refine
Managed-service tier. We tune the agents as the work shifts. Your team focuses on the work.
Customer stories
Hear it from our customers.
Supavest
Michael B, Director of Sales, on automating onboarding and ABN verification with Vanillah.
“We've been using the ABN Lookup tool in streamlining our operations. As a B2B organisation, ensuring that we work with valid ABN holders is a critical part of our onboarding process and marketing efforts. For businesses like ours, where accuracy and speed are essential, the ABN Lookup tool is truly indispensable.”
Abdul O
Director of Marketing
“We've been using the ABN App from Vanillah. It works brilliantly and I can definitely recommend it. Installation is easy and it is fully compatible with HubSpot. It's a fantastic system. Contact Vanillah, it will solve your problem.”
Aneline M
CRM Specialist
“It's been phenomenal working with Richard and the team at Vanillah. Their experience, expertise, and speed to market with this stuff is incredible. We've had a great time working with them, it's easy to communicate with them and an awesome experience.”
Michael B
Director of Sales, Supavest
“They took time to understand our very technical product, bringing in real developers with technical experience speaking directly with our integrators. Our new automated sign-up process now receives most of our sales directly via the website.”
Greg W
GM, Doshii
“Our online image has never looked better. With our new website, photography, and updated branding materials, we're proud to share our information with potential customers and look forward to growing our business.”
Filip P
MD, MasterForm Systems
“We went from receiving no enquiries online to 10+ a month, and we had 3 times as many bookings this year. It's been a fantastic experience partnering with Vanillah, and we hope to work together long into the future.”
Trish S
Business Owner
“Rich and the team were brilliant to work with. They made the whole process so easy throughout our project. I'm so happy with how our website looks, and more importantly our booking system.”
Luke J
Business Owner
Make your software
disappear into the work.
Book a 30-minute walkthrough. We'll talk about your stack, your bottlenecks, and what we'd ship first. Move your cursor anywhere - the system reacts.